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Fleets shouldn’t wait for the paper counterpart abolition

By Kyle Linsay
Thursday, March 19, 2015 - 10:57

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Don’t sleep on the paper counterpart abolition

Fleets shouldn’t wait for the paper counterpart abolition says Licence Bureau

Licence Bureau is advising fleet managers to remain wary of any obstacles when moving licence checking online, as the three month countdown has started to the abolishment of the paper counterpart on June 8th.

The licence checking and compliance company is advising fleets they should already be in the process of moving licence checking online to avoid issues surrounding licence renewal, endorsements or verification of new/existing licences.

Fleets should be using this launch to review and update their policies, in order to remain compliant with their Duty of Care obligations.

Rather than deterring fleets from using licence checking services, Licence Bureau believes more companies will move to using a checking and compliance service – as data for an entire fleet is collated in a single place. Using an online portal that flags upcoming risks will prepare them for any issues approaching June 8th, while improving risk management as they view data in ‘real time’.

Should fleets leave any changes too late, it could cost them considerable resources as they try to catch up; being fully prepared and minimising any changeover issues is essential if fleets are to take advantage of quicker and more efficient licence verification from June 8th onwards.

Malcolm Maycock, Managing Director of Licence Bureau, said “Despite the abolition of the paper counterpart not coming into force until June 8th, we would advise fleets to move their records online immediately. This is especially important for larger fleets, who want to avoid any administrative delays in order to hit the ground running.”

Tips for fleets and drivers:

  • Fleets should digitalise their records as soon as possible
  • Ensure their chosen provider is giving the range of services they require
  • Consent can be easily obtained from employees before transferring licence checking online
  • Drivers need to understand that the counterpart can be discarded from June 8th
  • Drivers who only possess paper licences won’t be affected until renewing
  • Fleets who provide daily rental solutions should be aware of the change in the rental process

 
Is your fleet sufficiently prepared for the abolition of the paper counterpart? What measures have you put in place for the change over? Let us know in the comments below

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